ROLE RESPONSIBILITIES (including but not limited to):
KeepFit Women admin is responsible for organizing in-person program locations, permit scheduling, booking, and correspondence, coach confirmation (ensuring each location has a coach; assisting with acquiring a new coach if necessary), coach communication, equipment contracts and retrieving equipment, pulling lists for participant welcome emails, creating marketing graphics, etc.

RESPONSIBILITIES:
- [ ] Email management and member communications
- [ ] Maintain a high level of communication
- [ ] Source, confirm, select, book all permits for indoor and outdoor programs
- [ ] Communicate with coaches about their location/pertinent information, and to ensure they are available for the proposed permit locations/days/times
- [ ] Order assessment forms for each location to the coach's nearest Staples location
- [ ] Organize equipment and equipment contracts should equipment need to change hands (current coaches have their equipment established already)
- [ ] Purchase/pickup equipment for new coaches if necessary
- [ ] Regular correspondence with coaches via email and text - if they have questions, concerns, or need support/guidance
- [ ] Prep emails to coaches prior to sessions starting
- [ ] Request/facilitate workout submission from coaches (submission into GoogleDrive)
- [ ] Address and solve any permit location issues (school board, municipality, etc.)
- [ ] Maintain excellent regular communication with KeepFit Women Owner
- [ ] Participate in FitCamp/StrollerFit and #IAmKeepFitWomen Facebook Groups Seasonally
- [ ] Send registered participants a welcome/prep email 2 weeks prior to each session starting
- [ ] Create graphics as needed
- [ ] Engage and post on social media on behalf of KeepFit Women
- [ ] Track all hours on togl

SKILLS NEEDED
-Excellent communication skills
-Must be organized, punctual, and reliable
-Candidate must be self driven and able to forecast needs
-Experience [or willingness] to learn Wordpress
-Experience with Canva [or similar software]
-Knowledge of social media platforms (Facebook, Instagram, Pinterest etc) is an asset

HOURS
Most admin tasks in this role can be done on a flexible schedule, however coordinating coaches and permits in the evenings (in the event of cancellations/inclement weather) may be a required during FitCamp blocks.

 RESOURCES:
Online Permit Booking Quick Links (Community Use of Schools):
DURHAM DISTRICT SCHOOL BOARD (outdoor summer/fall permits in Durham)
DURHAM CATHOLIC DISTRICT SCHOOL BOARD (Indoor winter permits in Durham)
KAWARTHA PINE RIDGE DISTRICT SCHOOL BOARD (Indoor winter permit in Courtice Only)
KAWARTHA PINE RIDGE CATHOLIC DISTRICT SCHOOL BOARD (Indoor winter permit in Bowmanville Only)

TOOLS/HOW-TO DOCUMENTS/VIDEOS
"WHERE TO BOOK PERMITS" Tool on Google Drive (Spreadsheet)
YEARLY TASK CALENDAR Tool on Google Drive
--KFW Coach Resources-- Folder on Google Drive
Email Templates - Document on Google Drive

Video Trainings:
How To Find Registered Participants Email Addresses for Upcoming Programs
How To Book Online Permits (Community Use of Schools)

LOGIN DETAILS:

Username: keepfitadmin
Password: KFWleader123