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ROLE RESPONSIBILITIES (including but not limited to):
KeepFit Women admin is responsible for organizing in-person program locations, permit scheduling, booking, and correspondence, coach confirmation (ensuring each location has a coach; assisting with acquiring a new coach if necessary), coach communication, equipment contracts and retrieving equipment, pulling lists for participant welcome emails, creating marketing graphics, etc.

- [ ] Email management and member communications
- [ ] Maintain a high level of communication
- [ ] Source, confirm, select, book all permits for indoor and outdoor programs
- [ ] Communicate with coaches about their location/pertinent information, and to ensure they are available for the proposed permit locations/days/times
- [ ] Order assessment forms for each location to the coach's nearest Staples location
- [ ] Organize equipment and equipment contracts should equipment need to change hands (current coaches have their equipment established already)
- [ ] Purchase/pickup equipment for new coaches if necessary
- [ ] Regular correspondence with coaches via email and text - if they have questions, concerns, or need support/guidance
- [ ] Prep emails to coaches prior to sessions starting
- [ ] Request/facilitate workout submission from coaches (submission into GoogleDrive)
- [ ] Address and solve any permit location issues (school board, municipality, etc.)
- [ ] Maintain excellent regular communication with KeepFit Women Owner
- [ ] Participate in FitCamp/StrollerFit and #IAmKeepFitWomen Facebook Groups Seasonally
- [ ] Send registered participants a welcome/prep email 2 weeks prior to each session starting
- [ ] Create graphics as needed
- [ ] Engage and post on social media on behalf of KeepFit Women
- [ ] Track all hours on togl

-Excellent communication skills
-Must be organized, punctual, and reliable
-Candidate must be self driven and able to forecast needs
-Experience [or willingness] to learn Wordpress
-Experience with Canva [or similar software]
-Knowledge of social media platforms (Facebook, Instagram, Pinterest etc) is an asset

Most admin tasks in this role can be done on a flexible schedule, however coordinating coaches and permits in the evenings (in the event of cancellations/inclement weather) may be a required during FitCamp blocks.

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